Video Production Proposal Templates

Professional video proposals
that close production deals

Stop scoping shoot days in email threads. DealPilot generates video production proposals with pre-production timelines, equipment lists, milestone payments, and licensing terms.

Create a Production Proposal See a Sample Proposal

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Built for filmmakers

Every production phase, clearly scoped

From pre-production to final delivery — each phase gets its own section with deliverables, timeline, and payment milestone.

Pre-Production

Weeks 1-2
Creative brief and concept development
Script writing and storyboard (8-12 frames)
Shot list with camera angles and movement notes
Location scouting: 3 options with availability and permits
Talent casting and wardrobe direction
Production schedule with crew call times and logistics

Production (Shoot Days)

Days 1-3
3 shoot days with director, DP, and sound operator
Camera package: Sony FX6 / RED Komodo + cinema lenses
Lighting: 3-point LED kit, grip equipment, modifiers
Audio: wireless lavaliers, boom mic, field recorder
Teleprompter setup for interview and scripted segments
On-set director and production assistant

Post-Production

Weeks 3-5
Rough cut delivery within 5 business days of wrap
2 rounds of revisions on rough cut
Colour grading: cinematic LUT + scene-by-scene correction
Audio mix: dialogue cleanup, music licensing, SFX
Motion graphics: lower thirds, title cards, logo animation
Final delivery: 4K master + social cuts (16:9, 9:16, 1:1)

Delivery & Licensing

Week 6
Final files delivered via branded client portal
Formats: ProRes 4K master, H.264 web, social media cuts
Raw footage archive: available for 90 days post-delivery
Music licensing: royalty-free, perpetual use included
Usage rights: web, social, trade shows (1 year)
Extended licensing available for broadcast and paid media

Get paid at every production milestone

Split your production fee across phases. Each milestone generates a Stripe payment link — no invoicing, no chasing.

Booking Deposit

25%
Trigger: On contract signingSecures your dates, reserves crew and equipment

Pre-Production Complete

25%
Trigger: Script + shot list approvedDue before crew call — covers planning deliverables

Wrap Day

25%
Trigger: Final shoot day completeCovers production costs: crew, equipment, location

Final Delivery

25%
Trigger: Approved final cut deliveredCovers post-production: edit, colour, audio, graphics

Equipment lists and licensing — built into the proposal

Clients want transparency on gear and rights. DealPilot auto-generates equipment and licensing sections.

Camera

Sony FX6 or RED Komodo body
Cinema prime lens kit (24mm, 35mm, 50mm, 85mm)
Tripod, slider, gimbal (DJI RS3 Pro)

Lighting

Aputure 600d + 300d LED fixtures
Softboxes, flags, reflectors
Portable LED panel kit for interviews

Audio

Sennheiser wireless lavalier kit (2 channels)
Rode NTG5 shotgun mic + boom pole
Sound Devices MixPre-6 field recorder

Licensing

Royalty-free music (Artlist / Musicbed)
Stock footage if required (Artgrid)
Font and motion graphics licenses

Made for how production companies work

Shoot days, revision rounds, raw footage delivery — not generic freelancer features.

Production-Phase Billing

Production-Phase Billing

Attach Stripe payment links to each production phase: booking deposit, pre-production, wrap day, and final delivery. Clients pay as the project progresses — no lump-sum negotiations.

  • 4-milestone payment structure built for production
  • Stripe payment link per milestone
  • Payment status visible to client in portal
  • Automated payment reminders via email
Usage Rights & Licensing

Usage Rights & Licensing

Define usage rights directly in the proposal: web only, social media, broadcast, paid media. Extended licensing is an upsell add-on. No ambiguity on what the client owns.

  • Usage rights section with clear scope
  • Extended licensing as optional add-on
  • Raw footage access terms and timeline
  • Music licensing type documented (royalty-free, sync)
File Delivery via Portal

File Delivery via Portal

Deliver final cuts, social edits, and raw footage through your branded client portal. No WeTransfer links expiring after 7 days. Files stay accessible as long as the portal is active.

  • Upload any file: ProRes, H.264, RAW, WAV
  • Organised by deliverable: master, social cuts, BTS
  • Client downloads from branded portal
  • File access tied to payment status
FAQ

Video production proposal FAQs

Questions from videographers, filmmakers, and production company owners.

Yes. The proposal includes dedicated sections for camera package, lighting, audio, and crew. List specific gear models, crew roles, and rates — so clients see exactly what their budget covers.

You split your fee across production phases: booking deposit (25%), pre-production complete (25%), wrap day (25%), and final delivery (25%). Each milestone generates a Stripe payment link. Clients pay as the project progresses.

Yes. The licensing section lets you specify usage scope (web, social, broadcast, paid media), duration (1 year, perpetual), and territory. Extended licensing is presented as an optional add-on with separate pricing.

You can define raw footage terms in the proposal: included or add-on, access duration (e.g., 90 days post-delivery), and delivery method. Raw files are uploaded to your branded client portal.

Yes. The timeline section supports multi-day shoots with per-day breakdowns: call times, locations, crew, and equipment. You can also define setup and strike days as separate line items.

Absolutely. Clone any previous proposal and customise for the new client. Save common sections (equipment lists, licensing terms, crew rates) as reusable blocks.

Your AI envoy. Every client, every deal.

Stop scoping productions in email threads

Generate a video production proposal with phase breakdowns, equipment lists, milestone payments, and licensing terms. Free forever.

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